Add a Student Master File
There are times when it may be necessary to manually add a new student’s record to the master file. Most of the time there will be an automatic student demographic update from the district’s PEIMS information. Some newer installations may not have this feature installed for some short period of time and new student records will have to be entered in the back office by the system administrator.
This lesson is designed to show you how to complete this task. The administrator may consider that if there is an automatic student demographic update that this update will occur during the evening of the day that the student is enrolled in the PEIMS system. The enrolling student may attend school that day and be present at the breakfast or lunch period requesting meal service. Since the record is not added until the evening of that day the student will not appear in the master file and the meals cannot be recorded in the usual fashion.
Some administrators ask that those enrolling students in PEIMS call with the data required facilitating a manual student record completion so that new students may be served meals and recorded in the system on the day they arrive. When the automatic student demographic update is completed in the evening, then all the student data that was not entered by the manually completed record will be added to that record.
This lesson is designed to show you how to complete this task. The administrator may consider that if there is an automatic student demographic update that this update will occur during the evening of the day that the student is enrolled in the PEIMS system. The enrolling student may attend school that day and be present at the breakfast or lunch period requesting meal service. Since the record is not added until the evening of that day the student will not appear in the master file and the meals cannot be recorded in the usual fashion.
Some administrators ask that those enrolling students in PEIMS call with the data required facilitating a manual student record completion so that new students may be served meals and recorded in the system on the day they arrive. When the automatic student demographic update is completed in the evening, then all the student data that was not entered by the manually completed record will be added to that record.