Learn Systems Design
  • Home
  • About
  • Protocol
    • Log On To POS System
    • Log Off POS System
    • Unlock A Terminal
    • Check A Printer
    • Back Up Data
    • Download Join Me App
    • Install Hyperterminal 6.3
    • Install the DC ftp App
    • Install WinSCP .ftp program
    • Install Putty
  • Back Office Tutorials
    • End Of Day >
      • Back Office End of Day Video
    • End Of Month >
      • End of Month Video Tutorial
    • Master File Maintenance >
      • Master File Overview
      • Add A Student To The Master File
      • Change Information In The Master File
      • Menu Item Maintenance >
        • Enter New Menu Item
        • Change A Menu Item
        • Move A Menu
        • Menu Item Cost
      • Touch Screen Button Maintenance
      • Correct A Student Balance
      • Meal Input Corrections
      • Meals Per Labor Hour
      • Set A Credit Limit On Charges
      • Teacher Quick Input
    • About Reports >
      • Reports Menu Overview >
        • Print a Student Status Report
      • Other Reports Menu Overview >
        • Print Summary by School
      • Printing From Your PC >
        • Find Your Server IP Address
    • Site Based Claim >
      • File A Digital Reimbursement Claim
      • File A Manual Reimbursement Claim
    • Student Meal Balance Inquiry >
      • Student Meal Inquiry
      • Student Cash Inquiry
      • Print a Student Statement >
        • Student Statement Example
    • Transfer Funds Between Accounts
    • Print ID Cards and Homeroom Bar Code Lists >
      • Print Individual ID Cards
      • Print Home Room Bar Code Lists
    • The Home Room Input Feature
    • The Express Input Feature
    • Shortcut Entries >
      • Cash Report Shortcut
      • Meal Report Shortcut
      • Correct Reconciliation Shortcut
    • Quick Input Programs >
      • Employee Account Input
      • Quick Home Room Input
      • Direct Cert Quick Input
      • Teacher Homeroom Input
    • Community Eligibility Provision
    • AR Reports Information >
      • Section 100 Answers
      • Upload Letter Templates
      • Export Free and Reduced Students
      • Export Denied Students
      • Export Categorically Eligibile Students
      • Export Verification Report
      • Rated Meal Summary Report
      • Export Accuclaim Report For Review Month
      • Export the F R D .CVS File
    • Displaced Students Instructions
    • Find Server IP
    • Program and Non Program Revenue Reports >
      • Expanded Income Analysis >
        • Expanded Income Analysis Example
      • Expanded Sales Summary Report >
        • Expanded Sales Summary Report Example
      • Meal Summary By Date Range >
        • Meal Summary By Date Range Exammple
    • CoVid19 Set Up Process
    • SSO Preperation
    • Change SSO Reimbursement Rates
  • Application Processing
    • Application Program Overview
    • Basic Family Application
    • Multiple Students On Application
    • Multiple Incomes On Application
    • Direct Certification >
      • DC Medicaid Reduce Proceedures >
        • Medicaid Reduced Benefit Letter
        • Set Up User Code
        • Find Student on an Application
        • Print Letter of Benefits
    • Community Elgibility Report >
      • Community Elgibility Report Form
      • CEP Report Instructions
    • Change Grace Period
    • Temporary Status Expiration >
      • Print Letters to Expiring Statuses
      • Print A List Of Expiring Statuses >
        • The Expiring List Report
      • Update Temporary Student Statuses
    • Application Verification Process >
      • Running the Selection Process
      • Print Verification Notification Letters >
        • Printing Second Notice Letters
      • Change Grace Period
      • Print Audit Record Form
      • Print Application Totals Report >
        • Application Totals Report
      • Print Archived Application Totals Report >
        • Application Totals Report from Archives
      • Recording Verification Results
      • Print Adverse Action Letters
      • Print Verification Results Report >
        • Verification Results Report Example
    • Required March 2023 CEP Report >
      • March CEP Report Example
    • PK Categorically Eligible Status
    • PK Audit Report
    • PK True Eco Report
  • Instruction Sheets
    • Changing Meal and Cash History
    • Audit Preperation Instructions
    • Saving .pdf File To iPad
    • Back Office Admin Manual
    • POS Instruction Handout
    • Cashiers Manual
    • Cashier Quick Start Card
    • Correcting Cash Mistakes
    • Correcting Meal Mistakes
    • Direct Certification
    • CE File Upload Instructions
    • Installing Hyperterminal 6.3
    • Program Function Keys >
      • Touch Screen Button Layout
    • Print A Report To Excell
    • Calibrate Touchscreen
    • Summer Feeding Set Up
    • Negative Balance Email Setup
    • Set Up Teacher in LMN
  • Helpful Links
  • Director Orentation
  • Learning For Cashiers
    • Touch Screen Tutorial
    • Touch Screen Overview
    • Home Room Option
    • Log In To The POS
    • Log Off POS Terminal >
      • Log Off Acer
      • Log Off Termteck
    • Recording Meals >
      • Record A Free Students Meal
      • Record A Paid Students Meal
      • Record Ala Carte Sales
      • Recording Adult Meals
      • Recording Checks
      • POS Homeroom Option
    • Cash Receipts Posting >
      • Recording Cash Payments
      • Recording Check Payments
    • Cashier End Of Day Actions >
      • Print Cash Report >
        • The Cash Report
      • Print Meal Transaction Report >
        • The Meal Report
      • Clerk Reconciliation >
        • The Clerk Reconciliation Report
      • Campus Reconciliation >
        • The Campus Reconciliation Report
      • Managers Daily Deposit
    • Correcting Meal And Cash Mistakes >
      • Correcting Meal Mistakes
      • Correcting Cash Mistakes
    • Student Meal Balance Inquiry >
      • Student Meal Inquiry
      • Student Cash Inquiry
    • Cashier Report Menu >
      • Print Student Balances >
        • The Student Balances Report
      • Print School Menu Listing >
        • The School Menu Listing
      • Print Negative Balance Notices
    • After School Snacks >
      • Recording Snacks For Individuals
      • Recording Snacks Multiple Students
    • New Cashier Option >
      • Cashier End of Day Actions
      • Video on New Cashier Option
      • Cashier Option Change Feature
      • New Cashier Reports Option
    • Additional POS Features >
      • The Look Up Feature
      • The Received Listing
      • Quick Meal Totals
      • Balance Inquiry
      • Cash History Inquiry
    • Printable Documentation >
      • Cashier Quick Start Card
      • Touch Screen Information
      • Cashiers Manual
    • If Your Printer Won't Print
  • Contact Us
  • New Install Form
  • Sign Up Page
  • Classroom Help
  • Video Tutorials
    • Change Status of Meal Served
    • Print DC By Association List
  • P-EBT Program
  • Meals in Classroom
  • Non-Congregant Meals
    • NC POS Procedures
    • Clerk Handout NC Meals
    • Holiday Calendar
    • Correcting Prior Day Meals NC

Systems Design programs provide for the management of free, reduced and categorically eligible student statuses.


Students that had a free or reduced status as indicated in their master file the previous school year are granted a corresponding temporary status for 30 school days beginning with the first day of school in the subsequent school year.   This temporary status is indicated in their master file by a blinking indication of this status.  As free and reduced status applications are submitted and processed, this temporary status is removed and replaced by the status granted by the current application.

There may be parents or guardians that do not submit an application for the current year.  There are several programs that are available to manage these circumstances.


A.  Print letters to those households that have not submitted a current applications with students that have a temporary status

B.  Print a list of students that have temporary statuses that will expire unless a current application is submitted

C.  Change the status to paid for those students that have no current applications submitted by the end of the grace period

D.  Change the status to paid of those students categorically eligible who have not re-qualified or have not current application

Note that the changing of statuses from free or reduced to paid must be accomplished by the administrators and requires overt action.  This is not an automatic operation.

These actions and features will assist in the identification of students and families that need to take action to avoid the expiration of the temporary statuses granted as a result of a status or qualification from the previous year.

View the tutorials linked to pop outs to the right of this page or go to the links below

Note:  Be sure to make your date entries reflect the current year 2022.  These tutorials may indicate a prior year which would not be correct.

Print Letters To Expiring Statuses
Print A List Of Expiring Statuses
Update Temporary Student Statuses
​


Contact Us
Meal App Now
Lunch Money Now
Systems Design Site