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  • Home
  • About
  • Protocol
    • Log On To POS System
    • Log Off POS System
    • Unlock A Terminal
    • Check A Printer
    • Back Up Data
    • Download Join Me App
    • Install Hyperterminal 6.3
    • Install the DC ftp App
    • Install WinSCP .ftp program
    • Install Putty
  • Back Office Tutorials
    • End Of Day >
      • Back Office End of Day Video
    • End Of Month >
      • End of Month Video Tutorial
    • Master File Maintenance >
      • Master File Overview
      • Add A Student To The Master File
      • Change Information In The Master File
      • Menu Item Maintenance >
        • Enter New Menu Item
        • Change A Menu Item
        • Move A Menu
        • Menu Item Cost
      • Touch Screen Button Maintenance
      • Correct A Student Balance
      • Meal Input Corrections
      • Meals Per Labor Hour
      • Set A Credit Limit On Charges
      • Teacher Quick Input
    • About Reports >
      • Reports Menu Overview >
        • Print a Student Status Report
      • Other Reports Menu Overview >
        • Print Summary by School
      • Printing From Your PC >
        • Find Your Server IP Address
    • Site Based Claim >
      • File A Digital Reimbursement Claim
      • File A Manual Reimbursement Claim
    • Student Meal Balance Inquiry >
      • Student Meal Inquiry
      • Student Cash Inquiry
      • Print a Student Statement >
        • Student Statement Example
    • Transfer Funds Between Accounts
    • Print ID Cards and Homeroom Bar Code Lists >
      • Print Individual ID Cards
      • Print Home Room Bar Code Lists
    • The Home Room Input Feature
    • The Express Input Feature
    • Shortcut Entries >
      • Cash Report Shortcut
      • Meal Report Shortcut
      • Correct Reconciliation Shortcut
    • Quick Input Programs >
      • Employee Account Input
      • Quick Home Room Input
      • Direct Cert Quick Input
      • Teacher Homeroom Input
    • Community Eligibility Provision
    • AR Reports Information >
      • Section 100 Answers
      • Upload Letter Templates
      • Export Free and Reduced Students
      • Export Denied Students
      • Export Categorically Eligibile Students
      • Export Verification Report
      • Rated Meal Summary Report
      • Export Accuclaim Report For Review Month
      • Export the F R D .CVS File
    • Displaced Students Instructions
    • Find Server IP
    • Program and Non Program Revenue Reports >
      • Expanded Income Analysis >
        • Expanded Income Analysis Example
      • Expanded Sales Summary Report >
        • Expanded Sales Summary Report Example
      • Meal Summary By Date Range >
        • Meal Summary By Date Range Exammple
    • CoVid19 Set Up Process
    • SSO Preperation
    • Change SSO Reimbursement Rates
  • Application Processing
    • Application Program Overview
    • Basic Family Application
    • Multiple Students On Application
    • Multiple Incomes On Application
    • Direct Certification >
      • DC Medicaid Reduce Proceedures >
        • Medicaid Reduced Benefit Letter
        • Set Up User Code
        • Find Student on an Application
        • Print Letter of Benefits
    • Community Elgibility Report >
      • Community Elgibility Report Form
      • CEP Report Instructions
    • Change Grace Period
    • Temporary Status Expiration >
      • Print Letters to Expiring Statuses
      • Print A List Of Expiring Statuses >
        • The Expiring List Report
      • Update Temporary Student Statuses
    • Application Verification Process >
      • Running the Selection Process
      • Print Verification Notification Letters >
        • Printing Second Notice Letters
      • Change Grace Period
      • Print Audit Record Form
      • Print Application Totals Report >
        • Application Totals Report
      • Print Archived Application Totals Report >
        • Application Totals Report from Archives
      • Recording Verification Results
      • Print Adverse Action Letters
      • Print Verification Results Report >
        • Verification Results Report Example
    • Required March 2022 CEP Report >
      • March CEP Report Example
    • PK Categorically Eligible Status
    • PK Audit Report
    • PK True Eco Report
  • Instruction Sheets
    • Changing Meal and Cash History
    • Audit Preperation Instructions
    • Saving .pdf File To iPad
    • Back Office Admin Manual
    • POS Instruction Handout
    • Cashiers Manual
    • Cashier Quick Start Card
    • Correcting Cash Mistakes
    • Correcting Meal Mistakes
    • Direct Certification
    • CE File Upload Instructions
    • Installing Hyperterminal 6.3
    • Program Function Keys >
      • Touch Screen Button Layout
    • Print A Report To Excell
    • Calibrate Touchscreen
    • Summer Feeding Set Up
    • Negative Balance Email Setup
    • Set Up Teacher in LMN
  • Helpful Links
  • Director Orentation
  • Learning For Cashiers
    • Touch Screen Tutorial
    • Touch Screen Overview
    • Home Room Option
    • Log In To The POS
    • Log Off POS Terminal >
      • Log Off Acer
      • Log Off Termteck
    • Recording Meals >
      • Record A Free Students Meal
      • Record A Paid Students Meal
      • Record Ala Carte Sales
      • Recording Adult Meals
      • Recording Checks
      • POS Homeroom Option
    • Cash Receipts Posting >
      • Recording Cash Payments
      • Recording Check Payments
    • Cashier End Of Day Actions >
      • Print Cash Report >
        • The Cash Report
      • Print Meal Transaction Report >
        • The Meal Report
      • Clerk Reconciliation >
        • The Clerk Reconciliation Report
      • Campus Reconciliation >
        • The Campus Reconciliation Report
      • Managers Daily Deposit
    • Correcting Meal And Cash Mistakes >
      • Correcting Meal Mistakes
      • Correcting Cash Mistakes
    • Student Meal Balance Inquiry >
      • Student Meal Inquiry
      • Student Cash Inquiry
    • Cashier Report Menu >
      • Print Student Balances >
        • The Student Balances Report
      • Print School Menu Listing >
        • The School Menu Listing
      • Print Negative Balance Notices
    • After School Snacks >
      • Recording Snacks For Individuals
      • Recording Snacks Multiple Students
    • New Cashier Option >
      • Cashier End of Day Actions
      • Video on New Cashier Option
      • Cashier Option Change Feature
      • New Cashier Reports Option
    • Additional POS Features >
      • The Look Up Feature
      • The Received Listing
      • Quick Meal Totals
      • Balance Inquiry
      • Cash History Inquiry
    • Printable Documentation >
      • Cashier Quick Start Card
      • Touch Screen Information
      • Cashiers Manual
    • If Your Printer Won't Print
  • Contact Us
  • New Install Form
  • Sign Up Page
  • Classroom Help
  • Video Tutorials
    • Change Status of Meal Served
    • Print DC By Association List
  • P-EBT Program
  • Meals in Classroom
  • Non-Congregant Meals
    • NC POS Procedures
    • Clerk Handout NC Meals
    • Holiday Calendar
    • Correcting Prior Day Meals NC

Backing Up Your Data

We cannot emphasize enough the importance of backing up data created in the Point of Sale system.


Data is created every day you serve meals and take money. This data forms the basis for the history that is so important to all the reports that may be created, claims that are to be filed, and all the information that is critical to the running of the food service departments administrative tasks.


To protect and preserve this data,  the support and programming people at Systems Design have created programs that back up your data to a DVD every evening automatically.  The data that is backed up includes all the data for the current day but also includes not only the complete data history but also the system data.  This will permit our people to restore all your data and your system information in case something really bad happens to your server.


To make this happen, that is for us to be able to restore your system, you have an important part to play.  When your system was installed we left at least five DVD’s each marked with a day of the week.  This is so we can implement a five day rolling backup.  Each day you should insert a DVD into the Food Service Server’s DVD drive that corresponds to the day marked on the DVD.  That evening the system will back up all data to that disk and you will have a complete data history to that day.  The next day you do the same.


Just in case something should happen to the entire facility where the server is installed, at least one of these DVD’s should be taken off premises each week.  This way if something did happen, such as a fire,  you would only have a day or so of data to recover but your history and system data would be safe.


Sometimes the server may be in a server room or other place with no easy access.  In this case you will need to enlist the help of your IT people or others to insert the DVD’s and assist you in the preservation of your data.  If you think this may be a real problem for your food service department you are urged to call our software support office
and discuss the issues with them.  We offer an offsite data backup option.  When elected, a small program will be installed on your server that executes the backup routine automatically and sends this data over the internet to one of our servers.  We charge for this option by the size of the school district and the data transmitted.  To inquire about this service please fill out a request on our
contact form.


 Remember….  securing your data (backup) is very important.


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