Answers To Questions In Section 100 Of The AR Questionare
How are records maintained and for how long?
Records are maintained on the Food service server both for paper and electronic applications. These records are kept on the system indefinitely as a summary and for two years as detail record.
Describe the backup of the electronic based approval system?
The food service server can be backed up each day with a DVD, or it can be backed up to another server in the district. In addition Systems Design backs up all C.E. sites every Saturday to it's cloud server.
List the method used to obtain the household signature?
Systems Design uses the ip address of the PC that the parent uses to fill out the electronic application.
115. Eligibility determinations are transferred in our Systems Design Software to the documents via real-time. Once we are ready to print letters for the day all predetermined F/R application letters are printed at the same time (Free, reduced. and Denied) after that they are placed in a #10 window envelope and mailed out. If a parent used the on-line Free and Reduced system from the school district web page and requested an email letter a paperless email letter is sent to the email address that the parent requested when they filled out the electronic application.
116. Eligibility is also passed to the POS in a real-time mode to the school districts POS stations through out the district. This is possible because Systems design software uses a single central database for all transactions at all campuses and back office operations.
117. Eligibility updates are also passed to the POS in a real-time mode to the school districts POS stations through out the district. This is possible because Systems design software uses a single central database for all transactions at all campuses and back office operations.
118. Constantly through out the day in true real time as eligibility is determined by the back office process.
120. New Students are loaded each night via a ftp process from the school district PEIMS system TXEIS. All new students will be loaded with a Paid status until either an application or DC process is run that may change the Paid status.
Transferred students are also loaded during the nightly ftp process, but these students will retain the same status since Systems Design uses the one central database for all files and transactions.
Withdrawn students are also part of the nightly ftp and these students will retain their status but be marked inactive and will not be able to be served a meal that day or there after until the student is enrolled again.
The 30 day grace students at the start of the year eat at their prior year status until the 30 day grace period expires. Once the grace period expires the student will go to Paid status unless an application or DC process takes place prior to the cut off date.
Records are maintained on the Food service server both for paper and electronic applications. These records are kept on the system indefinitely as a summary and for two years as detail record.
Describe the backup of the electronic based approval system?
The food service server can be backed up each day with a DVD, or it can be backed up to another server in the district. In addition Systems Design backs up all C.E. sites every Saturday to it's cloud server.
List the method used to obtain the household signature?
Systems Design uses the ip address of the PC that the parent uses to fill out the electronic application.
115. Eligibility determinations are transferred in our Systems Design Software to the documents via real-time. Once we are ready to print letters for the day all predetermined F/R application letters are printed at the same time (Free, reduced. and Denied) after that they are placed in a #10 window envelope and mailed out. If a parent used the on-line Free and Reduced system from the school district web page and requested an email letter a paperless email letter is sent to the email address that the parent requested when they filled out the electronic application.
116. Eligibility is also passed to the POS in a real-time mode to the school districts POS stations through out the district. This is possible because Systems design software uses a single central database for all transactions at all campuses and back office operations.
117. Eligibility updates are also passed to the POS in a real-time mode to the school districts POS stations through out the district. This is possible because Systems design software uses a single central database for all transactions at all campuses and back office operations.
118. Constantly through out the day in true real time as eligibility is determined by the back office process.
120. New Students are loaded each night via a ftp process from the school district PEIMS system TXEIS. All new students will be loaded with a Paid status until either an application or DC process is run that may change the Paid status.
Transferred students are also loaded during the nightly ftp process, but these students will retain the same status since Systems Design uses the one central database for all files and transactions.
Withdrawn students are also part of the nightly ftp and these students will retain their status but be marked inactive and will not be able to be served a meal that day or there after until the student is enrolled again.
The 30 day grace students at the start of the year eat at their prior year status until the 30 day grace period expires. Once the grace period expires the student will go to Paid status unless an application or DC process takes place prior to the cut off date.