Lunch Application Verification Process
Each year in the first part of October School Child Nutrition Programs that participate in the NSLP must verify the income and therefore eligibility of a certain number, that is a percentage, of applications which have been approved for free or reduced statuses.
This process is supported by the Systems Design POS system.
The verification process consists of several steps. These steps are illustrated in the tutorial below.
Please be aware that there may be variables to consider in terms of the dates that certain actions need to be accomplished. These variables may include the date that statuses must be updated due to no current application being submitted for those that had a benefit status carryover, the date that the applications are selected for verification, the date of direct certification and possibly others. Another consideration and action that needs to be taken is the changing of the denied grace period. A must read tutorial may be accessed by clicking this link. Each district should be responsible for the management of actions in the proper sequence.
- On the day that applications are selected for verification no applications should be processed. The verification process should be accomplished when all POS users are logged out of the system. This will permit the reprinting of results of the verification in the event that reprinting the original verification documents is necessary.
- Run the verification process only after all point of sale activities are completed at all campuses.The verification process requires access to all student files.
- Retain a copy of all reports and letters printed as a result of running the verification process. Copies of these documents may be required for audits. Verification letters will not be available after the end of the current school year.
Before starting the Audit Verification Process, student statuses should be verified. This means that all students should have he appropriate status in their masterfile. Check for errors by running LA 15 02 (APPL/STUDENT STATUS MISMATCHES). If mismatches are found then changes should be made in the individual student's masterfile. It is suggested that if any statuses are corrected then LA 15 02 should be run again to verify that all corrections were properly applied.
Note: Verification Process tutorials may contain illustrations of date entries that may not be correct. Be sure to use dates that reflect the year 2023 in your verification process entries for this year. The verification date for this year is October 2, 2023
Follow these links to tutorials on the Verification Process:
Run the Verification Selection Program
Print Verification Notification Letters
Print Audit Record Forms
Change the Grace Period
Record Verification Results
Print Adverse Action Letters
Print Verification Results Report
Follow this link to the TDA website concerning the verification process
Below you will view a suggested timeline for the Verification Process